Multiple meeting invitations in a single Outlook message - is this possible? How to invite people to a choice of appointments

Multiple meeting invitations in a single Outlook message - is this possible?

How to invite people to a choice of appointments

Resolution:

Create an appointment

  Include the Location, Date and Time of the meeting in the Subject (important for later)

  Invite yourself (important)

  Invite any MANDATORY attendees (e.g. the Presenter if that is not you)

  Add the room/resource reservations

  Send the appointment (to yourself) (you can't skip this step)

Go to the Calendar

Forward the appointment as an iCalendar to yourself (don't use Forward)

Open the newly received message and extract the .ics attachment to your local drive.  Discard the iCalendar Forward message

[Repeat Loop for the other appointment in the series]

Then:

Create a new Mail Message

  Attach all the appointment .ics files to the message

  Give the recipient(s) instructions to choose only one meeting by double clicking on the appropriate attachment and then clicking accept.

  Send the mail message

(OR)

Unfortunately Outlook doesn’t  have the capability for creating this type of meeting request, but you can do nearly the same thing by creating the meetings in the calendar, then send the invitees a message with each of the ICS files attached and instructions to choose the meeting they want to attend.

Create appointments or meeting requests for the desired dates. Insert these as attachments in an email. Alternately you can save them to your hard drive and upload them to a website then insert hyperlinks to the attachments, instructing the recipient to click on the link for the date that best suits him.

If you send appointment forms, the recipient will need to click Save and Close to add it to his calendar. For meeting requests, he'll need to accept the meeting request to add it to his calendar.

Create the meeting invitations and invite yourself and click Send.

Open each item on your calendar select File, Save as.

Save each item as an ICs on the hard drive.

Create the email message and attach the ICS files.

When the recipients accept the meeting request, they’ll send a response and the meeting is added to their calendar.

The sender’s copy will update with the recipient’s name as an optional attendee.